Terms of Use

AUTh CAREER SERVICES OFFICE TERMS OF USE

In pursuing the purpose of the Aristotle University of Thessaloniki Career Services Office (AUTh CSO), as specified in P.D. 206/2005, Government Gazette 251/4-10-2005, Vol.  A, these Terms of Use apply in addition to the AUTh Personal Data Protection Policy, so that the use of the AUTh CSO services is conducted in a lawful manner, in alignment with the EU General Data Protection Regulation 2016/679 (GDPR), Law 4624/2019 and any other relevant applicable provision.  

Users of the AUTh CSO services shall be:

Students, alumni, members of the AUTh Teaching and Research Staff (TRS), the academic departments of the University, employers, high school students and their parents, as well as Career Advisors.

AUTh CSO services include:

• Registration of companies on the website and their display online
• Posting of job openings and CV submissions by interested students and graduates
• CV selection from the CSO database (AUTh graduate CVs)
• Student/Graduate registration in order to receive newsletters in their personal e-mail
• Teaching and Research Staff registration in the network of academic advisors
• Registration of HR companies on the CSO website with a subscription.

TERMS OF USE

Students – Graduates

1. The CV, and any other personal information that you enter in the forms of the AUTh Career Services Office, contain personal data within the meaning of the EU General Data Protection Regulation 2016/679. The information provided in the submitted CV shall be correct, accurate, and true, and the sole responsibility on the content shall lie with the author.
2. Your data shall be collected for the purpose of evaluating you for a prospective job and shall be at the disposal of employers cooperating with the AUTh Career Services Office who are seeking to recruit new employees.
3. The submission of your CV is your own responsibility. By submitting your CV, you declare that the information contained therein is accurate and true.
4. Once your CV is selected by an employer for a specific job position, the employer becomes the controller responsible for processing your CV and undertakes the relevant responsibility provided for in the GDPR. Your CV shall continue to remain in the AUTh Career Services Office database.

CVs are stored for a period of two years from the date of their submission. During this period, you can update or correct your CV and any registered personal details whenever deemed necessary. You can withdraw your CV at any time, without prejudice to the lawfulness of the processing of personal data already carried out up to the point of withdrawal of your CV. The processing of your personal data is governed by these terms, the relevant provisions of the applicable legislation on personal data, as well as the AUTh Data Protection Policy.

1. The CSO Terms of Use are governed by the AUTh Data Protection Policy, which sets out your rights in this regard.

Partner enterprises of the AUTH Career Services Office are:

a) Enterprise: the term “enterprise” shall refer to any legal entity which may be a contracting party of the AUTh Careers Office in the sense of a prospective employer of AUTh students and graduates.

b) Employer or employing body: the term “employer” or “employing body” shall refer to any natural or legal person who already employs or seeks to employ students or graduates. This shall take the form of an employment relationship, a work contract, or any other form. It shall also refer to any natural or legal person providing an internship programme.

In particular:

1. Employing bodies (natural or legal persons) shall have access to AUTh graduate CVs for the purpose of recruitment or undertaking specific projects through the AUTh Career Services Office Information System. Registration to the AUTh Career Services Office Information System is required to access the electronic database of graduate CVs, where the company’s details and the details of its representative are recorded.
2. The employer shall authorize specific natural persons to facilitate collaboration with the AUTh Career Services Office. The employer shall be accountable for the ethical and lawful conduct of these persons in the course of collaboration with the AUTh Career Services Office.
3. Employing bodies shall follow the cooperation procedures established by the AUTh Career Services Office, thus are prohibited from making any misleading or vague statements, which may constitute inappropriate conduct. In general, any unethical behavior that is not in line with the Code of Conduct between enterprises and AUTh shall not be permitted.
4. The AUTh Career Services Office provides information to prospective employers on the basis of statements made by interested students or graduates in search of a job opening. Students or graduates are solely responsible for the content and accuracy of the information provided, not the AUTh Career Services Office staff.
5. Employing bodies shall provide accurate information to the AUTh Career Services Office with regard to the job position they are offering, as well as the qualifications required for the position in question.
   In addition, the maximum period that the position shall remain posted on the Career Services Office website for interested parties to respond is one month from the moment the demand for the specific job position is made public. Company representatives shall, if so requested by the AUTh Career Services Office, state the employee’s prospects within the company.
6. Employers shall not retain, communicate, or disclose to third parties any information or personal data of students and graduates that came to their knowledge as a result of their participation in the recruitment process. Within the framework of good cooperation with the AUTh Career Office and in compliance with the applicable legal framework on personal data protection, they shall take all appropriate measures to ensure privacy and confidentiality.
7. If prospective employers do not wish the disclosure of their details to interested students and graduates, the Career Services Office shall fully respect this wish, provided that it is made known in advance and has been communicated by the company to the AUTh Career Office.
8. The AUTh Career Services Office staff shall provide the information retained to anyone interested in a job position, thereby creating the conditions for as many options as possible between prospective employers and prospective employees. 
9. The employing body shall process any personal data sent by the AUTh Career Services Office in accordance with the GDPR and any other relevant applicable provision. The personal data transferred to the employer shall be processed in order to fill the job vacancies described in the online application. The AUTh Career Services Office shall not be liable in the event that candidates refuse to contact the recipient. The employer shall notify the AUTh Career Services Office of the employment or cooperation with any of the persons whose information was obtained through the office.
10. Information on employers, which constitute personal data, is processed in compliance with the GDPR, the AUTh Privacy Policy, and any other relevant applicable provision.
11. In cases where the applicant employer provides job-related services, that is, human resources management services, the AUTh Career Services Office shall not provide CVs.
12. The extraction and/or re-utilization of all or a substantial part of the contents of the CV database shall not be permitted, as well as any other acts which conflict with a normal exploitation of that database or which unreasonably prejudice the legitimate interests of the maker of the database or the data subjects. “Extraction” shall mean the permanent or temporary transfer of all or a substantial part of the contents of a database to another medium by any means or in any form, and “re-utilization” shall mean any form of making available to the public all or a substantial part of the contents of the database, by distribution of copies, by renting, by on-line or other forms of transmission.

Any action by the user aimed at threatening or harassing third parties, disclosing personal data and third-party data, whether legal or natural persons, and, in general, the use of the website for purposes other than those for which it was created and operated is expressly prohibited.